Best Online Planners: Top Picks & Reviews

Ultimate Planner is a flexible planner app designed for personal organization with a strong emphasis on visual appeal and practicality. It offers dozens of ready-made thematic layouts that you can launch instantly or customize step-by-step: adjust sections, colors, fonts, add habits, checklists, and calendar sync.

The free tier gives generous access to core functions, while premium unlocks unlimited customization for a one-time-style fee. It’s especially helpful for people who want a beautiful alternative to traditional paper planner tools but with digital advantages like notifications and cross-device sync. Ideal for anyone building a personal planner that fits their daily rhythm and work life.

Notion is one of the most powerful planner tools available online. It lets you build everything from simple to-do lists to full planners calendars systems using customizable databases, templates, and pages. You can create daily trackers, habit logs, project boards, and integrate reminders or calendar views.

The free plan is unlimited for individual use, making it accessible for anyone who wants a planner app without paying upfront. It also offers AI assistance for summaries and writing, plus strong integrations with email, Slack, and Google tools. While it requires some setup time, the flexibility makes it suitable for students needing an academic planner, professionals managing project management software-style workflows, or anyone who wants one place for notes, tasks, and life organization.

TickTick is a clean and capable planner app that combines tasks, habits, and time management in one place. It offers recurring items, reminders, priorities, labels, built-in Pomodoro timer, habit streaks, and calendar views. The free tier is very strong: unlimited tasks and core features, while premium adds advanced filters and themes. It works seamlessly in browser and apps, with good sync across devices. Many users choose it as a best daily planner apps alternative because it helps maintain balance in work life with focus sessions and progress tracking. It’s especially useful for people who want reminders, time blocking, and habit building without complexity.

Taskmanager designed for efficient project management. Created tasks can contain notes of any length and files of different formats, including multimedia. There are useful functions for sorting and filtering content. You can add tasks almost as quickly as you think: type “call mom tomorrow 3pm #family” and it instantly sets the date, priority, and label. It includes projects, subtasks, repeating items, reminders, filters, and a karma system that gamifies consistency. The free plan covers nearly everything most people need for personal use, while the paid version adds calendar layout and extra reminders.

Facilitates the workflow, helps to get organized, and not to forget about upcoming appointments and events. You can track your to-do lists in a browser on a website, desktop client, smartphone, or tablet. There are powerful tools for analytics and viewing the actions of project participants.

A popular project management system based on the Japanese Kanban board methodology. Before you are one working screen (board), divided into lists containing vertical rows for storing cards.

In the cards, you will write down the essence of the tasks and then assign people who will have to accomplish these tasks. The simple structure of the cards will help you to comfortably track the planned, current, and completed tasks. Available a special menu in which stored detailed logs of all changes and actions of team members, and all information about user profiles is also here.

A calendar app that allows you to schedule tasks, lists, and reminders. Realized simple syncs with all your mobile devices, computers, laptops, and tablets so personal to-do lists will be available to you at any time.

You can create not only one-time or recurring reminders but also reminders linked to a particular place. This way you will not miss an important meeting or event. Developers regularly update software, which the appearance and functional possibilities are improved.

Allows you to plan personal or team activities. You can share a direct link to your online calendars, to-do lists, and work schedules, including social media and instant messengers. Its advantage is the ability to create subtasks and checklists with notes.

There is a system of pop-up notifications. Important things can be highlighted using color or stickers with emojis. There is an option for recurring tasks. If you are not always online, you can easily print a template of your created calendar and attach it to your paper monthly planner or bullet journal.

Microsoft To Do is a completely free planner app tightly integrated with Microsoft 365 and Outlook. It offers simple lists, subtasks, due dates, reminders, and the popular “My Day” view to focus on today’s most important items. Everything syncs instantly across browser, Windows, iOS, Android, and Mac: no ads, no limits. It’s a favorite for people who want a no-frills tool to manage daily responsibilities and keep work life organized without any cost or setup. Ideal as a basic personal planner for anyone already in the Microsoft ecosystem or just looking for something reliable and straightforward.

Google Calendar + Google Tasks is a 100% free planner app combo built right into Google’s ecosystem. Calendar manages events, recurring appointments, time blocking, reminders, shared calendars, and color-coding. Tasks (embedded in Calendar) handles quick lists, subtasks, due dates, and notes. Everything syncs instantly in browser, Android, iOS, and desktop, No ads, no limits. Millions rely on it as their personal planner for everyday scheduling and simple task management. It’s always available, requires no setup, and integrates with Gmail, Keep, and Assistant.

ClickUp is a very powerful app with one of the most generous free plans on the market. You get unlimited tasks and team members, multiple views (list, board, calendar, timeline, Gantt), subtasks, priorities, recurring items, reminders, time tracking, and even basic AI tools. The free tier includes 100MB storage. That's enough for most personal use. It runs fully in the browser with smooth sync to apps. Many people choose it as their main planner when they need something that can scale from simple daily lists to more structured workflows or light project management software. It’s flexible but requires some time to set up.

Asana is a popular project management software that also works well as a personal planner for structured daily and weekly organization. It offers lists, boards, timelines, subtasks, due dates, priorities, labels, recurring items, reminders, and calendar sync. The free plan is quite generous for individual use (unlimited tasks, projects, and basic views), while paid plans add advanced reporting, automations, and team features.

It runs smoothly in the browser with strong sync to mobile apps. Many people use it as an online organizer planner when they want clear visibility over tasks and deadlines without too much visual clutter. It’s especially useful for freelancers or anyone who needs a balance between simple lists and more organized workflows in their life.