Free Planner Apps

Ultimate Planner is a versatile digital planner that combines beautiful visual organization with practical task and habit management. It offers over 40 ready-made thematic planners (daily, weekly, ADHD-focused, goal-oriented, etc.) with built-in hyperlinks for quick navigation between sections. Users can launch a pre-made planner with one click or customize it step-by-step: choose which templates to include, adjust design, colors, fonts, enable/disable sections, integrate calendar sync, add habits, checklists, and reminders.

The app supports drag-and-drop stickers, Apple Pencil handwriting, recurring tasks, progress tracking, and seamless synchronization across iOS, Android. Its freemium model provides generous access to core functions. Perfect for anyone who wants a single, aesthetically pleasing app that covers tasks, habits, and creative planning without monthly fees.

Notion is an extremely flexible all-in-one workspace that lets users build custom task management systems from scratch. Using a block-based editor, you can create to-do lists, databases, calendars, habit trackers, dashboards, and personal wikis. It supports subtasks, priorities, labels, recurring items (via templates), reminders, progress tracking, and extensive integrations with Google Calendar, Slack, Zapier, and more.

The free plan is very generous for personal use (unlimited pages and blocks), while paid tiers add AI writing assistance and advanced collaboration. Notion excels when you need a tailored productivity system that grows with you, but its power comes with a learning curve; many beginners spend time setting up their ideal workflow. It is a favorite among creators, students, freelancers, and knowledge workers who want everything interconnected without switching apps.

TickTick is a highly capable task and habit management app that combines clean design with powerful productivity features. It includes subtasks, priorities, labels, recurring tasks, reminders, built-in calendar views, habit streaks, Pomodoro timers, and customizable widgets. The free version covers most everyday needs, while the reasonably priced premium plan unlocks advanced filters, themes, and calendar subscriptions.

TickTick syncs reliably across all major platforms and feels particularly strong for users who want to manage tasks, habits, and time blocking without switching between multiple apps. Its interface strikes a good balance between simplicity and depth, making it suitable for students, professionals, and anyone building consistent routines while staying focused during work sessions.

Todoist is one of the most trusted and minimalist task management apps available. Its standout feature is lightning-fast natural language input. You can type things like “Call mom tomorrow 3pm #personal” and it automatically sets the due date, priority, and label. The app supports projects, labels, filters, karma points for motivation, and instant cross-device sync. The free plan covers most personal needs, while Pro adds reminders, calendar layout, and advanced filters. Todoist is ideal for people who want a clean, reliable system focused purely on tasks and to-dos without unnecessary complexity. It has become a go-to choice for minimalists, busy professionals, and anyone who values speed, clarity, and simplicity in daily organization.

Any.Do is a visually appealing task management app that blends clean lists, voice input, grocery mode, and calendar view. It supports quick add, location reminders, recurring tasks, and family sharing features. The free version is quite usable, while premium unlocks themes, advanced recurring tasks, and integrations. Any.Do feels especially intuitive for users who want a beautiful yet straightforward organizer without deep complexity. It shines in everyday scenarios like shopping lists, quick reminders, and simple weekly planning, making it a popular choice for people who prioritize aesthetics and ease of use over advanced productivity features.

Microsoft To Do is a clean, reliable, and completely free task manager with strong integration into the Microsoft/Outlook ecosystem. It offers intuitive lists, step-by-step subtasks, due dates, reminders, and the popular “My Day” view that helps focus on today’s priorities. The app syncs instantly across Windows, iOS, Android, web, and Mac. There are no ads, no paywalls, and no premium tiers: everything is available for free. Microsoft To Do is perfect for users already using Outlook or Microsoft 365 who want a simple, no-frills organizer for daily tasks and to-dos without extra features or cost.

Google Calendar + Google Tasks is a completely free, seamless combination of calendar and simple task management built into the Google ecosystem. Calendar handles events, recurring schedules, time blocking, reminders, shared calendars, and color-coding, while Tasks (integrated inside Calendar) provides quick lists, subtasks, due dates, and notes. Everything syncs instantly across Android, iOS, web, and desktop with no cost or ads. This duo is the default choice for millions who want basic but reliable organization: events in Calendar, tasks in the sidebar, and voice input via Assistant. It excels at simplicity, reliability, and zero-cost daily

Trello is a visual task management app based on Kanban boards, cards, and lists. It allows creating unlimited boards, adding tasks as cards, setting due dates, labels, checklists, attachments, and moving cards between columns. The free plan is very generous (unlimited boards/cards/members), while paid tiers add advanced features like power-ups and automations. Trello excels at making task management visual and collaborative. Ideal for personal projects, workflows, or brainstorming. It is simple to use, highly customizable, and integrates well with tools like Google Calendar and Slack. Perfect for users who prefer drag-and-drop over traditional lists.

ClickUp is an extremely powerful all-in-one task and project management app with a generous free plan. It offers unlimited tasks/members, customizable views (list, board, calendar, Gantt), subtasks, priorities, recurring tasks, reminders, time tracking, goals, and AI features. The free tier is one of the most capable in the industry (100MB storage, basic AI), while paid plans add advanced automations and unlimited storage. ClickUp excels at replacing multiple tools: tasks, docs, notes, dashboards in one place. It is ideal for freelancers, small teams, or power users who want deep customization and visual workflows without high costs. The interface is flexible but can feel overwhelming for beginners.

Habitica is a unique gamified task and habit management app that turns your to-dos into an RPG game. Complete real-life tasks, dailies, and habits to earn gold, experience, equipment, and pets. You can join guilds, form parties, and fight bosses with friends. The core game is completely free, with optional subscriptions removing ads and adding cosmetic items. Habitica is perfect for users who need extra motivation through rewards, social accountability, and fun elements. It works best when you enjoy turning mundane routines into a light-hearted adventure and want a social layer in your organization system.

Routinery is a focused app designed to help users build and stick to daily routines through guided steps, timers, and progress tracking. It allows creating voice-prompted sequences (e.g., “wake up → brush teeth → meditate”), chaining habits, and viewing analytics to see consistency over time. The free version supports basic routines, while premium unlocks unlimited routines and advanced statistics. Routinery is particularly helpful for people who struggle with consistency, procrastination, or executive function challenges. Its simple interface and audio guidance make it feel like a personal coach walking you through your day.

Ellie Planner is a minimalist daily planner app inspired by Sunsama but with a simpler, more accessible approach. It offers time blocking with drag-and-drop, Kanban view, brain dump for quick idea capture, and calendar integration (Google/Outlook). The free version includes basic time blocking and tasks, while Pro (~$4–10/month or lifetime) unlocks full features. Ellie focuses on reducing overwhelm for busy users or those with ADHD — clean design, responsive updates, and fast development based on user feedback. It is a great lightweight alternative to heavier planners, ideal for daily focus and routine building.

Amplenote is a seamless note-taking and task management app that integrates notes, tasks, calendar, and reminders in one place. It uses a GTD-style approach (capture, organize, review) with bi-directional linking between notes and tasks. The free plan is very generous (unlimited notes/tasks/calendar), while paid tiers add rich attachments and advanced search. Amplenote excels at keeping everything interconnected: tasks appear in notes, notes in calendar without clutter. It is ideal for users who want a note-first task manager with strong search, offline mode, and cross-platform sync.