Top 14 Task Management Apps of 2026

Ultimate Planner is a powerful yet user-friendly task management app that combines beautiful visual planning with practical productivity tools. It offers 40+ ready-made thematic planners (daily, weekly, ADHD-focused, goal-oriented, etc.) with hyperlinks for quick navigation. You can launch a pre-made planner in one click or fully customize it: choose templates, adjust design, colors, fonts, enable/disable sections, integrate calendar sync, and add habits or checklists.

The app supports stickers, Apple Pencil handwriting, progress tracking across iOS, Android, web, Mac, and Windows. Its freemium model gives access to core features for free, with premium unlocking unlimited customization for $39.99 per 2 years. Ideal for users who want a flexible, aesthetically pleasing task manager that feels like a digital bullet journal but with real productivity power.

GoodNotes is primarily a premium note-taking app, but many users adapt it for task management through handwritten checklists, PDF planners, and templates. It delivers one of the smoothest Apple Pencil experiences with pressure sensitivity, layers, hover preview, and excellent PDF annotation. You can import task templates, mark them up, organize into notebooks, and search handwritten text.

Recent updates added Math Assist and community-shared planners. While it lacks native reminders, recurring tasks, or calendar integration, it remains popular for visual task planning among students and creatives who prefer handwriting over typing. The free version is limited (3 notebooks), so most upgrade via one-time purchase. GoodNotes suits those who treat task management as part of a larger handwritten workflow.

Notability combines fluid handwriting with unique audio recording sync: a standout feature for task and meeting notes. You write tasks or checklists while recording, then tap any note to hear exactly what was said at that moment. It supports infinite pages, subject folders, customizable paper, and strong PDF markup.

Optimized for iPad and macOS with excellent Apple Pencil performance. The app is great for capturing action items during calls or lectures, though it lacks native reminders, calendar views, or habit tracking. Free trial is generous, but full access requires subscription. Notability is ideal for users who blend task management with audio context, especially students, journalists, or professionals in meetings.

Notion is the most customizable all-in-one task management app and workspace. Using a block-based system, you can create task lists, databases, kanban boards, calendars, habit trackers, and personal dashboards. It supports subtasks, priorities, recurring items (via templates), reminders, progress bars, and extensive integrations (Zapier, Slack, Google Calendar).

The free plan is generous for individuals; paid tiers add AI writing and unlimited blocks. Notion shines when you need flexible productivity tools tailored to your workflow, but the power comes with a learning curve. It is perfect for power users, creators, and freelancers who want everything interconnected in one place without switching apps.

TickTick is a highly capable task management app that combines clean design with deep productivity features. It includes subtasks, priorities, labels, recurring tasks, reminders, built-in calendar, habit tracking, Pomodoro timers, Eisenhower matrix, and customizable widgets. The free version is strong; premium adds advanced filters and calendar subscriptions. It syncs reliably across all platforms and excels at helping users prioritize, manage time, and stay focused. TickTick is ideal for anyone who wants a single app to handle daily tasks, habits, and time blocking without complexity or high cost.

Todoist is one of the most trusted minimalist task management apps. Its natural language input lets you quickly add tasks with due dates, priorities, labels, and recurring schedules. It supports subtasks, filters, karma motivation, and instant sync across devices. The free plan covers most needs; Pro adds reminders and calendar layout. Todoist is perfect for users who want a fast, reliable to-do list app focused purely on tasks without extra clutter. It is a favorite among minimalists and professionals who value speed, clarity, and simplicity in daily organization.

Any.Do is a visually appealing task management app that blends clean lists, voice input, grocery mode, and calendar view. It supports quick add, location reminders, recurring tasks, and family sharing. The free version is usable; premium unlocks themes and advanced features. Any.Do feels intuitive and modern, making it great for everyday tasks, shopping lists, and simple weekly planning. It is a popular choice for users who prioritize aesthetics and ease of use over complex productivity tools.

Microsoft To Do is a clean, free task management app with strong Outlook integration. It offers lists, subtasks, due dates, reminders, and the popular My Day view for daily focus. It syncs instantly across Windows, iOS, Android, web, and Mac. No ads, no paywalls, everything is free. It is perfect for users in the Microsoft ecosystem who want a simple, reliable tool for daily tasks and to-dos without extra features or cost.

Google Calendar is the most widely used free calendar and basic task manager. It handles events, reminders, recurring tasks, time blocking, color-coding, and shared calendars with seamless integration into Gmail, Keep, and Tasks. It supports mobile, desktop, and web with no cost or ads for personal use. Google Calendar is the default choice for scheduling and simple task reminders: reliable, fast, and always available.

Asana is a powerful task and project management software popular for both personal and small-team use. It offers lists, boards, timelines, subtasks, dependencies, priorities, recurring tasks, reminders, and integrations (Slack, Google Calendar, Zapier). The free plan is generous for individuals; paid tiers add advanced reporting and automation. Asana excels at structured workflows and progress tracking: ideal for freelancers or anyone treating personal projects like mini-workflows. It provides clarity and visibility, though it can feel heavier than minimalist apps.

Monday.com is a visual task and project management tool known for its customizable dashboards, boards, timelines, automation workflows, and drag-and-drop interface. It supports subtasks, priorities, recurring items, reminders, and integrations (Zapier, Slack, Google Calendar). The free plan works for small use; paid tiers unlock advanced features. Monday.com is perfect for users who want a beautiful, flexible way to manage tasks and workflows: great for freelancers or creative personal projects. It reduces clutter with visual clarity and automation.

Akiflow is an AI-powered task management app that automatically prioritizes tasks, converts email into actions, and suggests time blocking. It supports subtasks, recurring items, reminders, calendar sync, and integrations. The app focuses on reducing decision fatigue with smart suggestions and clean interface. It is paid (~$15/month) but praised for efficiency. Akiflow is ideal for busy professionals who want automation and clarity without manual sorting — especially useful for inbox zero and time management.

Habitica turns task and habit management into an RPG game. Complete real-life tasks to earn gold, level up your character, buy equipment, and fight bosses with friends. It supports recurring habits, to-dos, dailies, rewards, and social guilds. The core is free; subscriptions remove ads and add extras. Habitica is perfect for users who need motivation through gamification and social accountability.